The four most important roles are leader, recorder, timekeeper, and devil's advocate. Team meeting roles are a great way to delegate these responsibilities to different team members, making the meeting run smoothly while also teaching your team how to lead. There’s often a lot to do to run a productive meeting: take notes, stay on agenda, make sure everyone is heard. Your team can spend more meeting time bouncing informed ideas off each other and less time just listening to a grocery list of stats and announcements. Tell them to look it over and to come prepared to the meeting with their research-backed conclusions or opinions.įruitful conversation will ensue. Instead of giving them the packet of information during the meeting, send it to them a week prior. This is especially true for meetings where your team needs to make decisions based on source material such as statistics, reports, or other information. That means more time for discussing, strategizing, team-building, and collaborating, rather than reporting. Keeping less critical information in email saves people’s time in the meeting. When you send this information out to meeting participants, they can read it on their own. Sometimes a lot of the information you might share in a weekly meeting can easily be shared through another, more convenient medium such as email or a messaging app like Slack. Different types of meetings have different requirements.
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